Finance & AP Teams Solution
Streamline vendor onboarding, enforce payment controls, and automate reconciliation. TrustRelay gives Finance and AP teams the tools to reduce fraud risk, accelerate month-end close, and eliminate manual reconciliation work.
Common Challenges Finance & AP Teams Face
Vendor Payment Fraud
Email-based bank detail changes and fragmented vendor data create opportunities for BEC fraud, overpayments, and duplicate accounts. Without structured verification, AP teams are vulnerable to sophisticated social engineering attacks.
Manual Reconciliation Burden
Matching bank files to payment intents is a time-consuming, error-prone process. Finance teams spend days at month-end reconciling transactions, tracking down exceptions, and manually resolving discrepancies across systems.
Limited Payment Visibility
AP workflows are spread across ERPs, payment processors, and email threads. Finance leaders lack real-time visibility into payment risks, policy violations, and outstanding reconciliation items, making it difficult to enforce controls or assess fraud exposure.
What's at Risk
Fraud Losses & Regulatory Exposure
BEC fraud targeting vendor payments costs organizations millions annually. Without structured onboarding and tamper-proof evidence, AP teams are vulnerable to both direct losses and regulatory penalties for inadequate controls.
Audit Failures & Compliance Gaps
Fragmented vendor records and incomplete audit trails make it difficult to demonstrate compliance with SOX, SOC 2, or industry-specific regulations. Auditors require complete, immutable evidence for every payment decision.
Delayed Close & Operational Overhead
Manual reconciliation delays month-end close, reduces reporting accuracy, and consumes valuable Finance team bandwidth. Unreconciled items create risk and require expensive manual investigation.
How TrustRelay Helps Finance & AP Teams
Structured Vendor Onboarding
Replace email-driven onboarding with the Supplier Passport—a secure, guided workflow that captures entity data, tax forms, banking details, and insurance in a structured, verifiable format.
- Zero-touch data capture with built-in validation
- Sanctions screening and W-9/W-8 collection at the source
- Bank account verification with hold periods for changes
Automated Payment Controls
Enforce payment policies at the source with the Payout Policy Engine. Define rules for approvals, hold periods, dual control, and risk-based routing—all applied in real-time before payouts execute.
- Policy-as-code with tenant-specific rule sets
- Real-time risk scoring and hold automation
- Dual control and approval workflows for high-risk payouts
Automated Reconciliation
Eliminate manual matching with Reconciliation Studio. Automatically reconcile bank outcome files with payment intents, route exceptions intelligently, and generate GL exports for NetSuite, SAP, or Oracle.
- Automated bank file ingestion and matching
- Exception routing with configurable thresholds
- One-click GL export to ERP systems
Tamper-Proof Audit Trail
Every vendor onboarding, policy decision, and payment outcome is captured in the Evidence Vault—an immutable, timestamped repository designed for audit, compliance, and fraud investigation.
- Immutable evidence snapshots with cryptographic integrity
- Cross-service aggregation for complete payment lineage
- One-click evidence export for auditors and regulators
Before & After TrustRelay
Before & After TrustRelay
Before TrustRelay
- âś—Manual vendor onboarding with email-driven document collection
- âś—Fragmented payment approval workflows across multiple systems
- âś—Days spent on manual bank reconciliation at month-end
- âś—No tamper-proof audit trail for compliance or fraud investigation
- âś—Limited visibility into payment risks and policy violations
With TrustRelay
- âś“Vendor Passport: Zero-touch onboarding with structured data capture
- âś“Policy Engine: Real-time payout decisions enforced at the source
- âś“Reconciliation Studio: Automated matching and exception routing
- âś“Evidence Vault: Immutable, timestamped evidence for every transaction
- âś“Full transparency with real-time dashboards and compliance reporting
Finance & AP Outcomes
Vendor onboarding complete in under 24 hours—no manual data entry or follow-up emails required.
Automated bank file matching eliminates manual reconciliation for the majority of transactions.
Every payout decision is governed by policy—no manual approvals, no exceptions without evidence.
Immutable evidence snapshots for every transaction ensure audit-ready compliance and fraud traceability.